Careers

Schwartz Hannum PC is a dynamic, nationwide management-side labor, employment, and education law firm located in historic downtown Andover, Massachusetts. As a woman-owned firm founded in 1995, we are committed to delivering exceptional client service in a fast-paced, entrepreneurial environment.

Our dedicated attorneys, management team, and support staff form the foundation of our success. Employment at Schwartz Hannum PC offers the opportunity to join a collaborative and professional team deeply committed to excellence.
 

Billing Specialist / Legal Assistant

Position Summary

We are seeking a detail-oriented, organized, and proactive professional to join our team in a hybrid Billing Specialist / Legal Assistant role. This dual-function position supports both the firm’s financial operations and legal practice, playing a key role in ensuring accurate client billing and providing high-level administrative support to attorneys.

The Billing Specialist component of the role involves working closely with the Billing Manager to generate accurate, timely invoices and maintain organized financial records. The Legal Assistant responsibilities include managing calendars, coordinating communications, and assisting with legal documentation and case files.

The role will begin with in-person training, with virtual or hybrid options available by mutual agreement thereafter.

Key Responsibilities

Billing Support

• Invoice Generation: Prepare, review, and finalize invoices in accordance with client billing guidelines.
• Billing Records Management: Maintain accurate billing files, track time and expense entries, and resolve discrepancies as needed.
• Time and Expense Tracking: Coordinate with attorneys to ensure timely and accurate reporting of billable hours and client expenses.
• Accounts Receivable: Monitor and manage accounts receivable; follow up with clients to resolve payment delays or issues.
• Client Communications: Respond professionally to client inquiries regarding billing matters.
• Billing Guidelines Compliance: Understand and apply client-specific and insurance billing protocols.
• Reporting: Generate billing and collections reports for firm management.
• Process Improvement: Evaluate billing procedures and suggest enhancements for accuracy and efficiency.
• Client Intake: Assist with conflict checks and engagement letters.
• Confidentiality: Handle sensitive legal and financial information with discretion and integrity.

• Scheduling & Calendar Management: Manage attorney calendars, schedule meetings, and track deadlines.
• Document Preparation: Draft, proofread, and manage legal correspondence and documentation.
• File Management: Maintain organized client and matter files (electronic and physical) using iManage.
• Court Filings: Prepare and file legal documents with state and federal courts, both electronically (e-filing) and in hard copy, ensuring compliance with applicable court rules and deadlines.

• Bachelor’s degree or accounting certification preferred.
• Minimum of five years of experience in legal billing or law firm administrative support.
• Proficiency with legal billing software (e.g., Sage Timeslips, CounselLink, etc.).
• Knowledge of legal billing procedures and best practices.
• Familiarity with document management systems, preferably iManage.
• Exceptional attention to detail and accuracy in data entry and document handling.
• Strong organizational, communication, and interpersonal skills.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Eligibility to work in the United States and successful completion of Form I-9.

Schwartz Hannum PC is an Equal employment opportunity employer. For consideration, please email your resume and cover letter to blynch@shpclaw.com.

Legal

Enjoy sophisticated and challenging work without the Boston rush! Schwartz Hannum PC is a fast-paced, entrepreneurial, management-side labor, employment and education law firm based in historic downtown Andover, Massachusetts with a dynamic nationwide practice. A woman-owned firm founded in 1995 and focused on client service, Schwartz Hannum PC attorneys value exciting legal challenges, seek a high level of client interaction and responsibility, and possess a demonstrated ability to communicate openly and effectively.

In addition to generous paid vacation, paid holidays, a competitive benefits package, and 401(k) plan, the Firm also boasts a casual dress code, a considerable leave policy following birth or adoption, free parking on site, and a nearby commuter rail station. Schwartz Hannum PC provides attorneys with challenging, sophisticated and meaningful work and also supports, encourages, and rewards its attorneys to show initiative in pursuing and developing new business. At its core, the Firm fosters an office environment where attorneys and staff are able to achieve a high level of professional success and satisfaction, and also are able to enjoy their lives outside of the office.
 

LABOR & EMPLOYMENT ATTORNEY

Job Summary

We are interested in hearing from talented Labor & Employment attorneys. Ideal candidates will be self-starters and team players with experience representing employers in federal and state courts and before government agencies, including the MCAD, EEOC and NLRB. Responsibilities include work on all types of employment litigation as well as labor arbitrations, negotiations and ULPs, from inception to resolution, as well as drafting employment-related agreements and policies and providing counsel to the Firm’s clients on the full spectrum of matters arising under state and federal labor and employment laws, including the National Labor Relations Act.

Essential Experience & Skills

Ideal candidates will have:

• Minimum of six years of management-side Labor & Employment experience
• Experience before state and federal courts, government agencies, and arbitration panels
• Demonstrated case/client service experience
• Outstanding research and writing skills, including experience researching and drafting motions, briefs and position statements
• Excellent communication skills
• Proactive, level-headed, and able to think practically and strategically.
• Strong academic credentials
• A Juris Doctorate from an accredited and prestigious law school
• Massachusetts Bar admission in good standing (admission in other states a plus)

Compensation will be commensurate with experience. Please submit letters and resumes, in confidence, to hr@shpclaw.com. Schwartz Hannum PC is an equal opportunity employer.

EDUCATION ATTORNEY

Job Summary

We are interested in hearing from talented attorneys who are team players and have experience providing counsel to independent schools, other educational institutions or non-profits, or government agencies involved in education policy. Responsibilities include counseling education clients on all manner of legal issues facing school communities, devising policies and practices relating to students, families and employees, and, when necessary, representing education clients in federal and state courts and before government agencies.

Essential Experience & Skills

Ideal candidates will have:

• Experience representing education clients or other legal experience with education policy
• Demonstrated client communication/management experience
• Outstanding research and writing skills
• Excellent communication skills
• Ability to think practically and strategically
• Strong academic credentials
• A Juris Doctorate from an accredited and prestigious law school
• Massachusetts Bar admission in good standing (admission in other states a plus)

Compensation will be commensurate with experience. Please submit letters and resumes, in confidence, to hr@shpclaw.com. Schwartz Hannum PC is an equal opportunity employer.
 

Administration And Support Staff

The Firm’s administrative and support staff are the foundation of our ability to provide excellent client service. We engage skilled professionals with experience and a strong sense of dedication, teamwork, and commitment. If you are a skilled support professional, we’d like to hear from you.

LEGAL ADMINISTRATIVE ASSISTANT

A successful candidate will have a minimum of five (5) years of directly-related experience providing complex and specialized support functions including: preparing legal documents, proofreading, scheduling and secretarial duties related to the specific work and function of the labor, employment and education law attorneys he/she supports. Proficiency in Microsoft Word, Outlook, Excel and PowerPoint and a document management system is required. The ideal candidate will be professional and confidential, work well under pressure and will possess excellent communication, organization and interpersonal skills. Litigation experience is required. TimeSlips (or other legal billing) experience is a plus.

Schwartz Hannum PC offers a comprehensive and competitive benefits package, as well as a convenient suburban location. Compensation will be commensurate with experience. Schwartz Hannum PC is an Equal employment opportunity employer. For consideration, please email your resume and cover letter to hr@shpclaw.com.

Why Schwartz Hannum PC?

Schwartz Hannum PC’s professional practice reflects our commitment to:

• Provide attorneys with challenging, sophisticated, and meaningful work.
• Support and encourage attorneys and staff to show initiative in pursuing and developing new business.
• Work together to achieve common goals, learn from and help one another, and build relationships based on trust and respect.
• Foster an office environment where attorneys and staff are able to achieve a high level of professional success and satisfaction and also are able to enjoy their lives outside the Firm.
• Encourage professional growth and development for attorneys and staff.
• Enjoy a strong sense of camaraderie and teamwork.

Compensation and Benefits
Schwartz Hannum PC offers competitive salaries and exceptional health, dental, retirement, and long-term care benefits. We offer Harvard Pilgrim Health Care, as well as life insurance, accidental death and dismemberment insurance, a long-term disability group plan, and short-term disability insurance. We offer paid vacation, paid holidays, a 401(k) plan, and a highly competitive leave policy following birth or adoption. The Firm also pays for attorneys’ membership dues for appropriate bar associations, and provides a budget for attorneys’ use in attending appropriate CLE programs.

Professional Development
Schwartz Hannum PC is committed to the professional development and success of each one of the Firm’s attorneys and staff members. All employees are encouraged to participate in professional development programs, enabling them to exchange ideas and to enhance their knowledge and skills. In addition, outside consultants bring special expertise and perspectives to the program. Our lawyers also have the opportunity to attend and participate in educational conferences sponsored by bar and other trade associations across the country. As a part of the Firm’s investment in the professional growth of each individual attorney, each year the Firm provides an established “CLE budget” for each attorney (pro-rated for attorneys working part-time or only part of the year), which can be used in a variety of ways for professional development. The Firm also honors its commitment to continued excellence and professional development and teamwork by hosting an off-site Attorney Retreat each year. The focus is on personal and professional development. In addition to the business and educational sessions, the Retreat offers a variety of activities to give our lawyers the opportunity to get to know each other both personally and professionally.

Harassment Policy
Schwartz Hannum PC is committed to providing a work environment that is free of illegal discrimination and harassment, including sexual harassment and harassment on the basis of race, color, age, sex, religion, national origin, ancestry, disability, sexual orientation, gender identity, military status, veteran status, genetic information, or any other protected status under applicable state or federal law. Harassment by anyone, whether at the work site, in the course of work assignments off-site, at Firm-sponsored social functions or elsewhere, or retaliation against anyone who complains about discrimination or harassment, will not be tolerated.

EEO Policy
Schwartz Hannum PC maintains a policy of nondiscrimination with employees and applicants for employment. No aspect of employment with the Firm will be influenced in any manner by race, color, age, sex, religion, national origin, ancestry, disability, sexual orientation, gender identity, military status, veteran status, genetic information, or any other protected status under applicable state or federal law.